Companies and organizations recruiting employees are required to abide by the National Association of Colleges and Employers (NACE) Principles for Professional Conduct for Employment Professionals. All principles apply and the following are reproduced here for emphasis. Recruiters must:
- Have current or anticipated job openings
- Provide accurate information about their organization and employment opportunities
- Advise the career services office and applicants of the type and purpose of any test that is required as part of the recruitment process and to whom the test results will be disclosed
- Follow the Equal Employment Opportunity laws established by the Federal and Ohio governments
In addition, employers are expected to comply with the following policies listed below.
The Arts and Sciences Career Services Office reserves the right to deny or revoke services to any organization at any time. Common reasons for denying or revoking services include, but are not limited to:
- Misrepresentation or absence of information related to employment or internship positions, services or products offered, etc.
- Complaints by students, alumni, faculty, or staff
- Harassment of students, alumni, faculty, or staff
- Breach of confidential or protected information
- Application procedures that require providing personal identifying information such as bank account data or social security numbers
- Failure to respond in a timely manner to office requests for information
- Failure to adhere to office or university policies or any violation of local, state, and/or federal laws
The Family Education Rights and Privacy Act (FERPA) restricts employer use of student resumes. Organizations receiving such information may use it only for the purpose of evaluating candidates for employment within their own organization. Thus, employers may not transmit (or re-disclose) student information to any other employer or third party, nor to others within the employing organization for something other than employment purposes. If an organization improperly re-discloses student records, Federal law prohibits that party from obtaining student records for a period of at least five years.
For additional information about FERPA as it relates to the disclosure of student information, visit FERPA Primer: The Basics and Beyond
Handshake Account Request & Posting Requirements
Are you an Employer user of Handshake? If so, check out this article: How Can I Increase My Trust Score?
Handshake automatically calculates a Trust Score for each employer on the platform. This Trust Score is assigned to help Career Services teams easily view, at a glance, an Employer's general activity on Handshake. It's important to keep in mind that this Trust Score represents a number of different factors. These factors include:
- Whether or not the employer has been flagged as fraudulent by schools.
- The employer’s activity level on the platform.
- Approvals and Declinations at various schools.
- How long the employer has been on the platform.
- Profile completeness.
- Whether or not the employer has a valid web address.
- Whether or not the employees associated with the company on Handshake have an email address that matches the company domain name.
We reserve the right to limit or deny positions in the following categories:
- Postings whose application processes ask students to use their social media profiles or release information associated with their social media profiles (e.g. number of friends on Facebook, number of followers on Twitter)
- In-home positions
- Positions or programs that charge a fee for participation or an upfront product or service purchase (read our standard practice statement for indirect job postings [pdf])
- Employment outside the United States posted by a third-party organization (reviewed on a case by case basis)
- Any other posting we feel does not represent a quality career development experience for students at OSU
Handshake log in: https://osu.joinhandshake.com/login
Fair Labor Standards Act (for unpaid internship postings)
While unpaid internships are accepted in Handshake, we encourage you to review the Fair Labor Standards Act (FLSA) with your human resources department and legal counsel to determine whether your internship is in compliance with federal law. Prior to approving an unpaid internship, the career services office will ask for written acknowledgement that you are aware of the guidelines. Approval of these positions is not an indicator of legal compliance.
The United States Department of Labor Wage and Hour Division provides Fact Sheet #71 [pdf] to help you determine whether your internship complies with federal law.
On-Campus Recruitment Policies
We appreciate your interest in coming to campus to connect with Ohio State talent! To ensure that each of our employer partners receives the best on-campus recruitment experience, the following policies should be observed:
All requests for on-campus recruitment visits (including, but not limited to, information sessions, on-campus interviews, and day-in-residence/office hours should be received at least three weeks in advance of a targeted visit date. Companies recruiting on campus must also have their positions posted to the Handshake system. https://osu.joinhandshake.com/login
The office reserves the right to deny requests for scheduling, marketing, or changing visit arrangements once confirmed. We reserve the right to request identification from visitors. Reserved rooms must be left in good condition upon departure.